Fundraiser FAQs

What is a Caribbean Beach Benefit?

A Caribbean Beach Benefit Event is how The Global Athletic Foundation for Youth (GAFY) supports our youth programs. We host these events at beach resorts using a sports related theme and they are specifically designed to be lively and fun. The majority of Caribbean Beach Benefit events follow a college football schedule of Will-Call, Tailgate Party, Games on the Beach (for all ages), and Post-Game Party. In addition, attendees of Caribbean Beach Benefit events can participate in a Karaoke contest, a team dinner (additional fee applies), meet former players, get autographs, and purchase memorabilia; all benefitting a great cause.

Do I need a Passport to attend the event?

Yes, a Passport is required when traveling abroad; however, there is no sperate Visa requirement to visit the Bahamas. To apply for a U.S. Passport, visit the State Department website. If while at the Caribbean Beach Benefit event your passport is lost or stolen you should inform the U.S. Embassy in Nassau at 242-322-1181. It is the sole responsibility of the guest to identify and obtain all required travel documents and have them available when necessary. Guests who do not possess the proper documentation may be prevented from boarding their flight or ship or from entering a country and may be subject to fines. No refunds will be given to individuals who fail to bring proper documentation.

What is included in the Package?

Packages include lodging, meals, and beverage (subject to limitation based on resort – see website for details), all GAFY sponsored activities, and airport transfers from and to the local airport (i.e. Nassau Airport to Resort). Please note that the event itinerary, schedule, and athletes subject to change.

Why don’t you include Airfare in your Packages?

As a nonprofit, we have an obligation to minimize monetary risk in order to support our programs. Due to the dramatic fluctuation in airfare prices (based on a variety of factors to include the time of booking and flight origination point) it would be difficult for us to build airfare into the package price.

What is the weather normally like?

During the time of the event, Nassau has gradually rising daily high temperatures, with daily highs increasing by 2°F, from 78°F to 81°F over the course of the month, and rarely exceeding 85°F or dropping below 73°F. Daily low temperatures increase by 2°F, from 67°F to 70°F, rarely falling below 60°F or exceeding 74°F with an average 11% chance of .04 inches of rain.

What happens if Nassau has Severe Weather during the dates the event in scheduled?

Severe weather during the time of the event in the Bahamas is rare and the event may be moved indoors and will proceed as scheduled in rain and other weather conditions. Should the event be cancelled or postponed you will have the opportunity to attend the postponed event or receive credit towards a future event. If the event is cancelled and no make-up date is scheduled within 90 days of the original event date you will receive a full refund. Refund does not include airfare and GAFY recommends travel insurance for your trip.

How much of the Net Proceeds do you use for your programs?

GAFY used 100% of all net proceeds from our fundraiser events to support our programs. All members of the GAFY Staff and Board of Directors volunteer their time and all administrative expenses are paid for thanks to the generous support of our sponsor W&T Travel Services.

What do you define as Net Proceeds?

GAFY utilities a Hybrid Social Entrepreneurship model for our fundraisers. We believe the best way to raise funds is to ask you to do what you may have planned on doing anyway (such as take a family vacation on the beach in the Bahamas); but add to the total vacation experience with our event. Net Proceeds from the event are determined based on the cost of the event versus the number of packages (tickets sold).

Do you offer travel insurance?

Travel is one of life's great joys. But even the most carefully planned trip can be complicated by unforeseen events. Whether it's lost luggage, cancelled flights, or a medical emergency while on your trip, an unexpected mishap can turn a relaxing vacation into a taxing experience. Allianz travel insurance are designed to protect you when travel plans are cancelled or interrupted for a covered reason. Our goal is to save you money, safeguard your journey, and make your vacation memorable for all of the right reasons. We do not offer Travel Insurance directly but you may purchase it through our partner Allianz. GAFY receives a small donation for each purchase.

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13512 Minnieville RD

Suite #240,

Woodbridge, VA 22192