Useful Information

Airport Transfers

GAFY has established a special rate with local transportation companies to and from the Nassau International Airport to the Melia. Please check the website 30 days prior to the event to book your transfer.

Cancellation, Transfer and Refunds

If you cancel 72 hour(s) before arrival or are a no-show, 100 % charge as cancellation penalty will apply. Reservations are non-transferable. Participant’s reservation is based on Hotel policy. In fairness to our passengers that purchase travel insurance, we strictly abide by Cancellation, Transfer, and Refund Policy regardless of personal circumstances or circumstances beyond your control that prevent or delay your participation. Severe weather during the time of the event in the Bahamas is rare and the event maybe moved indoors and will proceed as scheduled in rain and other weather conditions. Should the event be cancelled or postponed you will have the opportunity to attend the postponed event or receive credit towards a future event. If the event is cancelled and no make-up date is scheduled within 90 days of the original event date you will receive a full refund. Refund does not include airfare and GAFY recommends travel insurance for your trip.


As a nonprofit we have an obligation to minimize monetary risk to support our programs and airfare prices fluctuate too dramatically (based on a variety of factors to include the time of booking and where you are flying from) for us to build it into the package price.

Travel Insurance

GAFY does not offer travel insurance directly; we have partnered with Allianz Insurance to offer this valuable service. GAFY receives a portion of all travel insurance purchased thru us.

Rate information

Special conditions are given. Please see details in Cancellation Policy. Offer subject to a limited share of rooms. The prices and the conditions offered can be different at each moment, even if you request the same dates. Should you modify your booking please always check the new price applied before confirming the changes.

Passport Information

A Passport is required when traveling abroad; however, there is no sperate Visa requirement to visit the Bahamas.

To apply for a U.S. Passport, visit the State Department website. If while at the CBB event your passport is lost or stolen you should inform the U.S. Embassy in Nassau at 242-322-1181. It is the sole responsibility of the guest to identify and obtain all required travel documents and have them available when necessary. Guests who do not possess the proper documentation may be prevented from boarding their flight or ship or from entering a country and may be subject to fines. No refunds will be given to individuals who fail to bring proper documentation.


During the time of the event, Nassau has gradually rising daily high temperatures, with daily highs increasing by 2°F, from 78°F to 81°F over the course of the month, and rarely exceeding 85°F or dropping below 73°F. Daily low temperatures increase by 2°F, from 67°F to 70°F, rarely falling below 60°F or exceeding 74°F with an average 11% chance of .04 inches of rain.


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13512 Minnieville RD

Suite #240,

Woodbridge, VA 22192